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In my first blog on this topic I tackled the question of how to create attendance policies that are suitable for the class content and context. But all this focus on the students neglects one more important factor – what about an attendance policy for the instructor?This was not a major concern of mine when I began teaching, but in the years since, I have had children and communicable illnesses have become a substantially more regular part of my life. I also began my current role in Fall of 2019, just before the pandemic began, which changed much of our larger discourse about “pushing through” illnesses and being present no matter what. But the same issues arise for any instructor who discovers they have to cancel a class unexpectedly – anyone who needs to do more complicated travel to get to a conference than expected, who is invited for a guest lecture with limited lead time, who is on the job market and might get a coveted on-campus interview. How do we cancel classes well?Now that I have a preschooler and a kindergartener, I cannot get through a semester without a cancellation due to their illnesses (which invariably become my illnesses). This term, I finally wrote an attendance policy for myself that I included in my syllabi. Here are a few things I considered while creating my expectations:As with any job, advance notice is best. I have promised my students that I will let them know class is cancelled as soon as I possibly can – which sometimes means I need to make a decision the night before rather than the morning of. When in doubt, I err on the side of cancelling if I’m sick – nobody needs my lecture enough that it’s worth them getting ill.I will not require my students to do any “makeup” work that takes more time than a normal class would have; whenever possible, I will keep makeup assignments significantly shorter than class time. Piling on unexpected work just feels unfair to me, but this standard is also key since I may not have an alternative assignment available by their usual class time. I need to respect that the hours students carve out for my course might be all the time they have, and additional work may cost them time they have to allocate elsewhere. I can show respect for my students’ complex lives by keeping things concise.When alternate assignments are needed, I use methods that students are already familiar with so that they are not wasting time trying to explore a new technology when I want them to be focused on course content. If I don’t use discussion boards in a class, I don’t ask students to use a discussion board for a cancelled day. Typically, I record my classes and rely on the video to create a shortened lecture.Sometimes, just skipping the day is fine. This won’t be possible for all sorts of courses – when classes are composed so that prior concepts need to be fully understood before moving on, skipping may never be an option – but my own course design is more iterative and removing any one day isn’t going to collapse the structure. I always mourn when I have to pull out a day of content that I love, but sometimes it’s better for my students and myself to move on without stressing about covering every single idea and story that I hoped for.We don’t plan our syllabi with last-minute changes in mind, but having a few priorities when imagining cancellations – and taking a moment to craft your own instructor attendance policy – can save you time and headaches when things don’t go as planned.

There is nothing simple about creating attendance policies. Instructors, rightly, find themselves all over a spectrum of expectations and philosophies, informed by their own experiences as students, their departmental standards, their student population, and their own interest in monitoring learners. I myself have ranged from no attendance policy whatsoever, to point loss for absences, all the way to my current policy, which I’ll discuss below. Regardless, I would suggest that teachers think about two major questions when they have the freedom to craft their own attendance standards. 1. What is the likelihood that an invested student will have to miss class at least once or twice during the semester?This involves analyzing factors like the prevalence of communicable illness (do most of your students live in residence halls where norovirus could sweep through hundreds of them within a month?), the socioeconomic realities (do many students balance school with jobs they need for living expenses? Do they have access to reliable public transit, and if not, how does the need for carpools/rides or the reliability of their personal vehicles factor in?), and family obligations (are many learners parents who would be required to stay home with their sick children?). There’s no simple calculus here, but in general, if it’s likely that even the most earnest students will have to miss class sometimes, one’s attendance policy might need to be more generous. 2. How have I constructed the course and assessments?For courses where each day of class depends heavily on comprehending the materials of the previous day, attendance policies may be a way to incentivize that necessary regular attendance. For courses that circle more than build, an occasional absence may not significantly impact a learner’s ability to meet the larger course goals, and a looser attendance policy might give students a “release valve” to take care of their larger needs every now and then. One semester I found myself stuck after my loosey-goosey attendance policy meant that I regularly had half-full classrooms. I knew something had to change, so I reflected.First, in my context at a small women’s college where we focus on first-generation students, single moms, and undocumented students, I knew that missing class was part of life for my learners. Sick kiddos, broken-down cars, and demanding jobs – some of them full-time – meant that perfect attendance would be rare. It also seemed that my students, who have the incredibly high stress levels that come with all those considerations, get sick more often and more severely. I didn’t want a policy that added more strain on them.Second, my courses are designed to be spirals rather than building blocks; we come back to the same major themes frequently throughout the term, each time from a new angle. I don’t need my students to fully comprehend a concept before we can move on because I know it will come back around and they might latch on better then. This means I can afford some leniency because a student can still perform very well on assessments even if they miss a day here or there.All of this meant that my first instinct wasn’t too far off – a gentler attendance policy works with my content and for my students. But how could I avoid those half-empty rooms? In the end, I did something radical – I asked my students what they thought I should do. I told them that I wanted to incentivize being in class, because a robust learning community makes the content more interesting and memorable, but that I couldn’t countenance a policy that would punish someone for being seriously ill or dealing with a major life event. Within the space of ten minutes, we had come up with a policy that made sense to them and me, and which I currently use. At the start of the term, each student gets a set number of attendance points. If they miss, I take away points… until they prove to me that they’ve caught up on the material. (I record all my classes, so my students watch the video and then show me their notes to get their points back). It’s easier for students to just show up than it is to do the makeup work, but no one’s grade is ever permanently impacted if they have to miss classes. It might not work for everyone, but it makes sense for my courses and context.How have you crafted your attendance policies?